Setting up a virtual event in Singapore has its perks over physical ones. For example, these projects are generally cheaper as you won’t have to rent a venue, at least something large enough to fit your attendees. However, live streaming has its disadvantages that should be taken seriously or risk significant damage to the reputation of the company.
Like physical events, one of the most crucial aspects of a virtual exhibition in Singapore that companies need to prioritise is the safety and security of everyone. Just as how brands switch to an online setting as a response to the ongoing pandemic, malicious entities and cybercriminals are utilising modern ways to exploit a virtual event. Some of the possible problems that these lawbreakers can cause are phishing, zero-day exploit, denial of service, and data breach.
Therefore, security threats are some of the things that worry a virtual event organiser in Singapore. Fortunately, there are steps you can take to reduce your risks of cyberattacks. Continue reading this article and learn about these seven tips on how to create a safe and secure virtual event.
7 Tips for a Safe & Secure Virtual Event in Singapore
Have Control Over Who Has Access
An internet troll is someone who posts messages intending to provoke readers or manipulate the perception of others. These individuals are some of the possible intruders that can disrupt the flow of your virtual event in Singapore. A troll can enter a virtual exhibition if it is open to everyone. Therefore, limiting or controlling who can access the event is a must if organisers wish to eliminate trolling. Some of the preventive measures a virtual event organiser can enforce include mandatory event registration and an authentication system.
Enforce a Code of Conduct
Like any gathering, everyone attending a virtual event in Singapore must follow a set of rules if they wish to avoid problems with the organisers or other attendees. On the other hand, staff, sponsors, and guest speakers should be aware of the dos and don’ts while participating in the event.
Therefore, your virtual event organiser must lay down a code of conduct that everyone must adhere to for a safe and successful event. Ensure that it includes everyone. Honoured guests, sponsors, and staff should not be exempted from the consequences if they disobey the rules. Furthermore, your team should know how to deal with reports of misconduct.
Continuously Monitor Safety
Since physical events have security personnel to maintain order and safety, there is no reason why a virtual exhibition in Singapore should not have a team that follows similar tasks. If you are employing a chat function to allow conversation between guests and attendees, there should be moderators who monitor and ensure that everyone adheres to the rules. Furthermore, they should be on the lookout for trolling, cyberbullying, and other safety threats. Since your moderators won’t be able to check messages from, let’s say, ten thousand viewers, there should be an option for your attendees to report toxic behaviour by setting up an email address where everyone can send information regarding trolls.
Protect Your Team
Remember that a virtual event in Singapore cannot be secure if you forget about the safety of your team. It is your responsibility as a project manager to ensure the protection of every member of your staff. For example, avoid disclosing to your attendees the location of where the virtual exhibition will take place. Furthermore, refrain from sharing personal information about anyone in the team, especially if it is without their consent.
Follow Current Security Trends
Even when hosting a virtual event, it pays to be aware of relevant news regarding security trends. Remember that as more companies host their events, security breaches happen more often. Individuals with malicious intent move quickly to determine how to exploit improvements in technology. Therefore, you need to be aware of the latest dangers in security. Fortunately, a virtual event with ample security and preventive measures is enough to deter unwanted visitors.
Ensure Network Security
Aside from ensuring that adequate security measures are in place for everyone, including your team, network security is a necessary preventive measure to add if you wish to prevent individuals with malicious intentions from gaining access to your virtual event in Singapore.
The following are some of the steps you can take to avoid issues:
- Use a business-grade VPN
- Keep your antivirus software updated
- Use strong passwords
- Avoid using public WiFi
Additionally, train your staff on cyber-security practices, especially if you have interns or volunteers participating in the project. Unlike trolling and cyberbullying, cyber threats are tougher to handle. Consider seeking the help of a cybersecurity expert for more recommendations on how to avoid attacks from malicious individuals.
Work With a Reputable Virtual Event Platform
No matter what preventive or security measures you take, using an untrustworthy virtual event platform can drag your preparations down the drain. Weak software presents no obstacle to hackers looking to steal precious data and information. Therefore, you should take ample time to choose which platform to use for your virtual exhibition in Singapore. Analyse its security protocols, talk to them, and assess their software features.
Ideally, your virtual event platform should provide you with the following features:
- Permit or prohibit access
- Standard protection for any information shared during the event
- Security protocols to combat phishing, data stealing, and more
Launching a virtual event in Singapore has its advantages over a physical event. However, there are also disadvantages that its organisers should address if they want to avoid issues, such as trolling, phishing, data theft, and more.
The first step in achieving a safe and secure virtual exhibition is limiting the people who have access to the event. For those with access, informing them about the rules ensures that everyone maintains proper decorum. Furthermore, constantly monitoring the virtual event is necessary as malicious individuals can attack at any moment.
On the other hand, protecting your team and using a secure network is crucial in ensuring that your virtual event in Singapore is safe. Another step you can take to improve the project is by following the latest news on security trends.
Lastly, use a reputable virtual event platform to reduce your chances of getting attacks from malicious individuals.
Visit Evention if you are looking for a virtual event company in Singapore to work on your next project.